Vendor Agreement
I. The Purple Power Play, Inc. community festival will be September 3rd and 4th 2020 in City Park, Manhattan, Kansas.
Please plan for Kansas’ turbulent weather when setting up your booth. Each evening's activities will be cancelled if The City Park
area is included in thunderstorm or tornado warnings issued by the National Weather Service during the event.
II. All booth spaces measure 10 feet deep. Participants agree to have someone manning their space at all times between 5:00 p.m.
and 9:00 p.m. each day. Vendor set up time begins at 12:00 p.m. and must be completed by 5:00 p.m. each day. To ensure the
safety of all participants, vehicles WILL NOT be allowed access to the vendor area after 4:30p.m. Vendors will not be
allowed to arrive late or leave early. NO EXCEPTIONS. Vendors may choose to leave booth items, tent, equipment, etc. up
overnight, at their own risk. Purple Power Play on Poyntz, Parks & Recreation and the City of Manhattan assume no responsibility
for items left overnight. No vehicles will be allowed to stay within the booth area overnight unless prior approval and part of your
booth space. Keep in mind, set up times, rules & regulations will be the same for both days.
III. Vending opportunities include selling food products, nonalcoholic beverages and merchandise, providing entertainment or
activities for fundraising, and conducting community relations campaigns, provided that all activities are in keeping with family
oriented fun. Vendor booth space assignments are TBD and your space location will be identified and provided to you after the
Registration Deadline. Vendors will be assigned an area based on the need, payment of funds, and sponsorship priority.
IV. Booth fees assist in the marketing of the festival and are nonrefundable.
V. Each food vendor is required to be approved by the Riley County Health Department/KS Department of Agriculture. Food
booths may obtain a temporary license from the Riley County / Manhattan Health Dept. 785-776-4779 ext. 239. The City of
Manhattan may also require a temporary vendor’s license. It is the SOLE responsibility of each vendor to obtain the necessary
documentation needed. Failure to abide by RCHD requirements may result in inability to participate as a vendor. For a complete list
of requirements, contact the city's customer service representative at 785-587-2489 or the KS Dept. of Ag at (785) 564-6767
VI. All vendors are required to participate in both days of the event. PPP Board of Directors reserve the right to grant permission
for single day activities under certain circumstances. This must be approved!
VII. All booth spaces are to be occupied by one organization only & may not be shared, sublet, etc.
VII. Participants additionally agree to the following conditions:
- A. Participants shall keep the allotted space clean and free from trash and litter and leave the area in at least as good condition as it was before this event. No one will be allowed to sell or give away items that are designed to become “instant trash”, e.g. Silly String or Bomb Bags. The PPP Board of Directors determines what is considered “instant trash”.
- B. Participants shall observe all municipal ordinances, laws or regulations and rules of any governmental body which might be applicable to this event.
- C. Participants shall conduct activities in accordance with standards of good taste and shall not permit any unlawful or immoral activity. The PPP Board of Directors shall be the sole judge as to what activities are considered in good taste or are immoral.
- D. All equipment and services (tables, chairs, extension cords, ladders, etc.) shall be solely provided by the vendor and ALL activities shall be contained within booth boundaries. Purple Power Play, Inc. will not provide tables, chairs or any other items to vendors.
- E. Participants agree to assume full responsibility for loss or damage to their person or works during the festival.
- F. Reporting of sales tax collected will be the responsibility of the participants.
- G. Participants shall peaceably vacate the event if requested by any PPP Board of Directors member for violation of any of the conditions of this contract.
Waiver - Release from liability.
In consideration of being allowed to participate in any way in the Purple Power Play, Inc. Community Festival, I, the undersigned as
an authorized representative of my business or organization:
1. Release, waive, discharge and covenant not to sue the organizers of the Purple Power Play, Inc. Community Festival, The City of
Manhattan, KS, Manhattan Parks and Recreation or ANY OTHER affiliated organizations, their respective administrators,
directors, agents, or employees of the organizations, other participants, sponsoring agencies, sponsors, advertisers, and owners and
lessors of premises used to conduct the event, all of which are hereafter referred to as "releasee", from demands, losses or
damages on account of injury, damage to property or death caused or alleged to be caused in whole or in part by the negligence of
the “releasee” or otherwise. There is ZERO responsibility to anyone or anything surrounding Purple Power Play, Inc.
2. I agree that prior to participating, I will inspect the facilities and equipment to be used, and if I believe anything is unsafe I will
immediately advise the event coordinating staff of such conditions and refuse to participate.
3. I agree to all the terms listed in this contract.